Privacy policy

Privacy policy

Lewis Silkin LLP (“we”, “us”, “our” or “Lewis Silkin”) is the owner and operator of the Delphius platform made available at delphius.iuslaboris.com (“Platform”), and part of the Ius Laboris global alliance of specialist employment law firms (“Ius Laboris”).

This Privacy Policy applies to users of the Platform, including those who are authorised to access the Platform pursuant to an agreement with Ius Laboris or a law firm that is a member or affiliate of Ius Laboris. It also applies to others that we may deal with in relation to the provision of the Platform.

Please take a moment to read this Privacy Policy as it provides you with important information about your personal data, including the rights you have in relation to it. Your access to and use of our Platform is also subject to our Terms of Use.

Contents

• Scope of this Policy
• About Lewis Silkin
• How to contact us
• What personal data we collect and how we use it
  • Delivery of Platform and Fulfilment of Services
  • Support for the Platform or Services
  • Insight and analysis for Platform and Service improvement
  • Managing our relationship with you or the organisation that you represent
  • Feedback about our Platform and Services
  • Surveys and analysis
  • Business administration and legal compliance
  • Information Security
• Our use of cookies and similar technologies
• Sharing personal data
• International transfers
• How long we keep your personal data
• Confidentiality and security of your personal data
• Your rights
• Collection of information by third-party sites and sponsors
• Changes to this Privacy Policy
  

Scope of this Policy

This Privacy Policy explains how Lewis Silkin processes your personal data in connection with our provision of the Platform and the provision of services we make available via the Platform (the “Services”).

This Privacy Policy does not apply to:

1. Other activities of Lewis Silkin: This Privacy Policy does not apply to Lewis Silkin’s processing of personal data other than in connection with the Platform and the Services, including your use of Lewis Silkin’s website at https://www.lewissilkin.com/ and other services provided by Lewis Silkin. Please refer to Lewis Silkin’s Privacy Policy at https://www.lewissilkin.com/information/privacy-policy for details of how personal data is processed by Lewis Silkin in relation to such activities.
2. Activities of Ius Laboris: This Privacy Policy does not apply to the processing of personal data by Ius Laboris, including your use of the Ius Laboris website at https://iuslaboris.comor services made available by Ius Laboris. Please refer to the Ius Laboris’ Privacy Policy at https://iuslaboris.com/privacy-policy/ for details of how personal data is processed by Ius Laboris.

Activities of member or affiliate law firms of Ius Laboris: This Privacy Policy does not apply to the processing of personal data by law firms that are members or affiliates of Ius Laboris, including if you use the “Get in touch via email” feature of the Platform to contact one of those firms. The privacy practices of that law firm will apply to any personal data you provide to them. We are not responsible for how such law firms process your personal data, and you should review their privacy policies to understand how they process your personal data.

About Lewis Silkin

Lewis Silkin is the controller of personal data processed in connection with its provision of the Platform and Services, including personal data of users that access the Platform pursuant to an agreement between Ius Laboris or another member or affiliate law firm of Ius Laboris.

Lewis Silkin LLP is a limited liability partnership registered in England and Wales under number OC317120 and whose registered office is at Arbor, 255 Blackfriars Road, London, SE1 9AX.

How to contact us?

If you have any questions about this Privacy Policy or want to exercise your rights set out in this Privacy Policy, please contact us by sending an e-mail to privacy@lewissilkin.com.

What personal data do we collect and how do we use it?

Our primary purposes for collecting personal data are to: (i) verify your identity; (ii) help us deliver our Platform and Services; (iii) improve, develop and market new Services; (iv) carry out requests made by you on the Platform or in relation to the Services; (v) investigate or settle inquiries or disputes; (vi) comply with any applicable law, court order, other judicial process, or the requirements of any regulator; (vii) enforce our agreements with you; (viii) protect the rights, property or safety of us or third parties, including other users of the Platform or Services; (ix) provide support for the provision of the Platform and Services; (x) conduct surveys and obtain feedback in respect of the Platform and Services; and (xi) use as otherwise required or permitted by law.

To achieve these purposes, we may process the personal data that we obtain from you or that is provided to us as set out below. This may include information that we receive from the organisation that you represent, or from Ius Laboris or another member or affiliate law firm of Ius Laboris that grants access to the Platform.

If you are a User of the Platform, we may process the following personal data:

• Name.
• Name of the organisation you represent (for example your employer).
• Contact information including email address.
• Information required to comply with legal and regulatory requirements (including Know Your Client, Ant Money Laundering and sanction requirements).
• Other information relevant to provision of the Platform and Services, including technical data such as information about your device, browser, and usage of the Platform that is necessary for us to operate, secure, and improve the Platform and Services.

If you are a person that we deal with in connection our provision of the Platform and Services, including if you work for an organisationwith whom we have an actual or prospective business relationship in respect of the Platform and Services:

• Name and job title.
• Telephone number.
• Email address.
• Feedback that we obtain from you or your organisation in relation to the Platform or Services.
• Other information relevant to our relationship with you or your organisation.

We may use your personal data for the following purposes:

• Delivery of Platform and Fulfilment of Services

We collect and maintain personal data that you voluntarily submit to us during your use of the Platform and/or the Services to enable us to deliver the Platform and provide the Services, including ‘Get in touch via email’ or similar features of the Platform to enable you to contact Ius Laboris or its member or affiliate law firms.

What is our legal basis?
It is necessary for us to use your personal data to perform our obligations in accordance with any contract that we may have with you or it is in our legitimate interest or a third party’s legitimate interest to use the personal data to ensure we provide the Platform and Services in the best way that we can.

• Support for the Platform or Services

Our Platform uses various user interfaces to allow you to contact us or to request information about the Platform or Services. Contact information may be requested in each case, together with details of other personal data that is relevant to your enquiry. This information is used in order to enable us to respond to your requests and enquiries and solve any potential issues you might have with the use of the Platform or access to the Services.

What is our legal basis?
It is in our legitimate interest or a third party’s legitimate interest to use your personal data to ensure that we provide the Platform and Services in the best way that we can

• Insight and analysis for Platform and Service improvement

To develop and improve our Platform and Services, including the content that we make available, we carry out insight and analysis in relation to the use of our Platform and Services. This includes collecting information about user activity on our Platform, such as pageviews and events, and using this information to generate aggregate statistics that do not identify individual users (for example, the number of active users over any given time period).We do this to understand whether our Platform and Services are meeting user expectations, and to learn what content and features of our Platform and Services are most popular. We use these insights to develop and improve our Platform and Services.

What is our legal basis?

Where we use non-essential cookies or other similar technologies, we rely on your consent for the collection of this data. Where we do not use non-essential cookies or other similar technologies, it is in our legitimate interest use your personal data to improve and enhance our Platform and Services.

• Managing our relationship with you or the organisation that you represent

We may process personal data to manage our relationship with you or the organisation you work for, including to provide you with important information relating to the Platform and Services.

What is our legal basis?

It is necessary for us to use your personal data to perform our obligations in accordance with any contract that we may have with you, or it is in our legitimate interests (or a third party’s legitimate interests) to use the personal data to ensure we provide and support the Platform and Services in the best way that we can, and to achieve effective administration. We also process personal data where necessary to comply with our legal obligations.

• Feedback about our Platform and Services

From time to time, we will invite feedback in the service or contact you to invite you to provide feedback about our Platform and Services. We use this information to monitor and help us improve the quality of the Platform and Service.

What is our legal basis?
It is in our legitimate interest to use the information you provide to us in your feedback for the purposes described above.

• Surveys and analysis

We may carry out surveys to improve the Platform and Services. The responses that you provide will be analysed and may be included in a report usually on an anonymised basis.

We will only contact you by telephone for the purposes of our research if your number is not registered on the Telephone Preference Service (TPS) or Corporate Telephone Preference Service (CTPS). We will not call you from a withheld number.

Should you raise an objection to our contacting you in this way we will not do so again.

What is our legal basis?

It is in our legitimate interest to use your personal data in such a way to ensure that we can carry out surveys and provide the best service to the users of the Platform.

• Business administration and legal compliance

We may use your personal data for the following business administration and legal compliance purposes:

• to comply with our legal and regulatory requirements (including Know Your Client, Anti Money Laundering, and sanction requirements), and any obligations to our regulators or other governmental or regulatory bodies or authorities (such as the National Crime Agency or Financial Conduct Authority);
• for internal training and administration purposes;
• to enforce our legal rights; and
• to protect rights of third parties.

What is our legal basis?

Where we use your personal data in connection with a business transition, to enforce our legal rights, or to protect the rights of third parties, it is in our or a third party’s legitimate interest to do so. For all other purposes described in this section, it is our legal obligation to use your personal data to comply with any legal obligations imposed upon us.

• Information Security

We may monitor, access, examine, capture or otherwise intercept (by human or automated means) communications or data transmitted through our systems, to identify and protect against activity that poses a threat to our business, including to the security of our network and information systems, and to ensure compliance with our legal and regulatory obligations.

What is our legal basis?

It is in our legitimate interests to protect our business against security threats, fraud or other criminal or malicious activities.

Our use of cookies and similar technologies

Our Platform uses certain cookies, pixels, beacons, log files and other technologies of which you should be aware. Please see our Cookie Settings to find out more about the cookies we use and how to manage your consent.

Sharing personal data

We only share personal data with third partieswhenwe are legally permitted to do so. When we share personal data with others, we put contractual arrangements and security mechanisms in place to protect the personal data and to maintain the confidentiality and security of it.

The circumstances where we may typically share personal data are set out below, though there may be other circumstances where we need to share personal data that are not set out below.

• Third-party suppliers who provide applications/ functionality, data processing or IT services. We share personal data with third parties who support us in providing our Platform and help provide, run and manage our internal IT systems. Such third parties may also include, for example, providers of information technology, cloud-based software-as-a-service providers, identity management, website design, hosting and management, data analysis, data back-up, security and storage services. The servers powering and facilitating that cloud infrastructure are located in secure data centres around the world, and personal data may be stored in any one of them.
• Ius Laboris and its member or affiliate law firms. We may shareyour personal data with Ius Laboris and its member or affiliate law firms where necessary to deliver the Platform or Services, including responding to your queries, facilitating contact with a member or affiliate law firm through the “Get in touch via email” feature, complying with our legal obligations, or as is otherwise necessary to provide the Platform and Services in an effective manner.
• Payment providers and banks. We share personal data with third parties who assist us with the processing of payments.
• Law enforcement or other government and regulatory agencies and bodies. We share personal data with law enforcement or other government and regulatory agencies or other third parties as required by, and in accordance with, applicable law or regulation.
• Other third parties. Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, or to establish, exercise or defend legal rights. We will only fulfil requests for personal data where we are permitted to do so in accordance with applicable law or regulation.
  

International transfers

We may transfer personal data to third parties (as described in the Sharing personal data section) that are located in countries that do not have data protection laws that protect personal data to the same standard as the GDPR. These third countries may not give you the same rights as under the GDPR in relation to your personal data and may not have a data protection supervisory authority to help you if you have any concerns.

When transferring personal data to third countries, we usually rely on one of the following:

• Adequacy decisions: We may transfer your personal data to countries or organisations that have been deemed to provide an adequate level of protection for personal data by the European Commission, the UK Government, or any other relevant government body. This may include transfers to organisations that participate in the Data Privacy Framework listed here.
• Contractual safeguards: We may use specific contracts approved by the European Commission, the UK Government, or any other relevant governmental body to safeguard personal data. The contracts that we usually rely on are referred to as “Standard Contractual Clauses” or “SCCs”, although we may from time to time use other approved mechanisms. To find out more about the SCCs we use, please see here (EU) and here (UK). You can also contact us using the contact details set out in the Support section.

How long do we keep your personal data for?

We will only keep your personal data for as long as necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

In respect of personal data processed to provide the Platform and Services, we will retain relevant personal data for a period of six years following the termination of a user’s subscription or our last interaction with you.

If any personal data is only useful for a short period (e.g. for a specific activity), we will not retain it for longer than the period for which it is used by us.

Confidentiality and security of your personal data

We are committed to keeping the personal data provided to us secure and we will take reasonable precautions to protect personal data from loss, misuse or alteration.

We have implemented information security policies, rules and technical measures to protect the personal data that we have under our control from:

• unauthorised access;
• improper use or disclosure;
• unauthorised modification; and
• unlawful destruction or accidental loss.

All of our members, employees, workers and data processors (i.e. those who process your personal data on our behalf, for the purposes listed above), who have access to, and are associated with, the processing of personal data, are obliged to respect the confidentiality of the personal data of all visitors to the Platform and all users of our Platform and Services.

Your rights

You have the following rights in relation to your personal data.

• Your right of access

If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data (along with certain other details). If you require additional copies, we may charge a reasonable fee for producing those additional copies.

• Your right to rectification

If the personal data we hold about you is inaccurate or incomplete, you are entitled to have it rectified. If we have shared your personal data with others, we’ll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we will also tell you who we’ve shared your personal data with so that you can contact them.

• Your right to erasure

You can ask us to delete or remove your personal data in some circumstances, such as where we no longer need it or where you withdraw your consent (where applicable). If we have shared your personal data with others, we will let them know about the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal data with so that you can contact them directly.

• Your right to restrict processing

You can ask us to “block” or suppress the processing of your personal data in certain circumstances such as where you contest the accuracy of that personal data or you object to us processing it for a particular purpose. This may not mean that we will stop storing your personal data but, where we do keep it, we will tell you if we remove any restriction that we have placed on your personal data to stop us processing it further. If we’ve shared your personal data with others, we’ll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal data with so that you can contact them directly.

• Your right to data portability

You have the right, in certain circumstances, to obtain personal data you have provided to us (in a structured, commonly used and machine-readable format) and to reuse it elsewhere or to ask us to transfer it to your chosen third party.

• Your right to object

You can ask us to stop processing your personal data, and we will do so, if we are:

• relying on our own or someone else’s legitimate interests to process your personal data, except if we can demonstrate compelling legal grounds for the processing; or
• processing your personal data for direct marketing.
• Your rights in relation to automated decision-making and profiling

You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.

• Your right to withdraw consent

If we rely on your consent (or explicit consent) as our legal basis for processing your personal data, you have the right to withdraw that consent at any time.

• Your right to complain to us.

If you believe that our processing of your personal data does not comply with applicable privacy laws or you otherwise have a concern about the way we have handled your personal data, you have the right to complain to us. If you wish to submit a complaint, please contact us using the contact details provided in the Support section. Once we receive your complaint, we will acknowledge receipt within 30 days. We will then take appropriate steps to investigate the matters you have raised and will keep you informed of our progress. We will notify you of the outcome of your complaint without undue delay.

• Your right to complain to a supervisory authority.

In addition to your right to complain to us, you have the right to complain to a supervisory authority if you believe our processing of your data does not comply with applicable data protection law. As we are incorporated in the United Kingdom, our main supervisory authority is the Information Commissioner’s Office (“ICO”). You can complain to the ICO by visiting https://ico.org.uk/make-a-complaint/. If you are located, or believe our infringement took place, in the European Economic Area, you can also complain to a national supervisory authority of the Member State in which you either reside or where the infringement took place. You can find a list of contact details for EEA supervisory authorities at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

If you want to exercise any of these rights you can do so by contacting us.

Collection of information by third-party sites and sponsors

The Platform may contain links to sites or other online services of third parties (including Ius Laboris or its member or affiliate law firms), whose information practices may be different from ours. Visitors should consult the other sites’ privacy policies as Lewis Silkin has no control over information that is submitted to, or collected by, these third parties.

Changes to this Privacy Policy

We may make changes to this Privacy Policy from time to time.

To ensure that you are always aware of how we use your personal data we will update this Privacy Policy from time to time to reflect any changes to our use of your personal data. We may also make changes as required to comply with changes in applicable law or regulatory requirements. We encourage you to review this Privacy Policy periodically to be informed of how we use your personal data.

This Privacy Policy was last updated on 17 March 2026.